Workflow: OmniFocus Travel Plans

Jun 11

OmniFocus Travel Plans Another Workflow workflow I demonstrated in my Learn OmniFocus Video was one to generate a project for travel. I travel a fair amount, and often to more than one destination so this is built around that.

The first thing I do is decide where I'm going and when I'll go there. Then the Workflow puts together the start of a "before I go" list - including entries such as booking time off work, booking flights, charging battery packs, etc. The next step is to choose if this is a one or a multiple destination trip, if it's just one location then I add a few entries for that - planning travel to and from the airport, things to do, and so on. If it's a multi destination trip then I have to tell the app which places I'm going and in what order, and it generates a series of tasks based on that. The last thing the template does is to add packing categories to my project, I keep my actual packing lists in TripList as it has a wizard which generates a list for me (I could replicate that in Workflow of course!) - and syncs things to my TripIt plans.

The taskpaper result for a one destination trip looks like this:

2018/08 - Belgium:
    - Book time off work 11/08/2018 - 14/08/2018
    - Book flights to Belgium
    - Plan travel to the airport for 11/08/2018
    - Plan travel home from the airport for 14/08/2018
    - Make a packing list
    - Pack
    - Charge battery pack
    - Charge headphones
    - Put films & TV shows on iPad
    - Book accommodation for Belgium
    - Plan travel from the airport to accommodation (11/08/2018)
    - Plan travel from the accommodation to the airport (14/08/2018)
    - Plan things to do in Belgium
    - Packing
        - Clothing
        - Documents
        - Electronics
        - Miscellaneous
        - Hand luggage

And for a multiple destination trip you end up with this:

2018/08 - Belgium / Netherlands:
    - Book time off work 11/08/2018 - 18/08/2018
    - Book flights to Belgium
    - Plan travel to the airport for 11/08/2018
    - Plan travel home from the airport for 18/08/2018
    - Make a packing list
    - Pack
    - Charge battery pack
    - Charge headphones
    - Put films & TV shows on iPad
    - Belgium @autodone(true) @parallel(true)
        - Book accommodation for Belgium
        - Plan travel from the airport to accommodation
        - Plan things to do in Belgium
    - Netherlands @autodone(true) @parallel(true)
        - Plan travel from Belgium to Netherlands (14/08/2018)
        - Book accommodation for Netherlands
        - Plan things to do in Netherlands
    - Packing
        - Clothing
        - Documents
        - Electronics
        - Miscellaneous
        - Hand luggage

As you can see there's not much of a difference - just the division and repetition of some tasks.

You can get the workflow here: OmniFocus Travel Plans

If you look at that Workflow and think that it's too complicated and I'm crazy (possible), then I also have a simple version for one destination which you can get here: OmniFocus Travel Plans - Simple

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omnifocus travel workflow

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Comments

Gerrit Kruijer
Like this. Thanks.
Wed, 13 Jun 2018 20:54:28

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